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Rentokil saves money with good software asset management

Managesoft : 12 August, 2008  (Application Story)
Duplicate spending avoidance on license fees for software helped Rentokil Initial save substantial amounts of money with Enterprise Compliance Manager from ManageSoft
ManageSoft has assisted Rentokil Initial in reducing its overspend on licences, allowing it to adhere to legal requirements and regulatory compliance and providing it with a complete overview of its IT situation across the entire estate. The company has recently completed an implementation of ManageSoft’s Enterprise Compliance Manager (ECM) software that has seen Rentokil identify duplication of software licences representing a future saving of six figures.

Brian Kinsella, CIO at Rentokil highlights one of his many challenges. “Over recent years Rentokil Initial had acquired and disposed of a large number of businesses. Historically software acquisitioning was completed on a local basis. We did not have a clear understanding of our estate in terms of compliance or numbers. We needed to get controls in place as quickly as possible.”

As one of the largest business services companies in the world, IT plays an integral part in the smooth running of Rentokil Initial, it allows the company to stay competitive and maintain innovation - however being such a large organisation also means its IT infrastructure is incredibly complex. Implementing ManageSoft’s ECM allowed the company to combine asset inventory, software usage, contract terms, purchase order data, and licence compliance management.

Its ‘savings engine’ optimised a wide range of inputs, as well as ensuring enterprise-wide licence compliance. It reports any licence breaches, under/over licence situations, unmanaged /unauthorised software, and software usage per application, per location or across the enterprise. The optimisation unit reports potential cost savings considering purchase terms, pending maintenance renewals, software allocation and licence types used.

Martyn Howe, Director of IT Services at Rentokil Initial commented, “Once the implementation of ManageSoft’s SAM tool was in place, we found we were significantly over licensed. Whilst we suspected there would be some lever of over licensing, we were surprised at the level it had reached. Our over subscription in the UK represents a six figure sum alone. We have now introduced a freeze on licence purchasing in the UK until the over subscription has been consumed.”

Patrick Gunn, Director of Sales for ManageSoft in EMEA said, “Software Asset Management and Licence Management are key components to successful IT asset management, and once implemented provides quantifiable business value. It allows organisations to track what software is being used versus what licences have been purchased and make informed decisions on software acquisitions and retirement. Our work with Rentokil Initial is a prime example of the immediate ROI that can be delivered after implementation of SAM.”
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