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News

Manage and Audit Company Spreadsheets with ComplyXL

Lyquidity Solutions : 27 January, 2010  (New Product)
ComplyXL is a useful tool for managers in controlling and auditing the use of spreadsheets throughout an organisation and ensure their policy compliance
Many organizations have more spreadsheets than they are aware of - often hundreds of thousands. Reporting which are active and how frequently they are changing can be difficult when they are spread across user workstations and multiple file servers - and with no central control because they are used by different groups and departments.

The Spreadsheet Usage Monitor is available as a free tool so that organizations can start the process of controlling and managing corporate spreadsheets. Users will see exactly where spreadsheets are stored and how often they are being changed.

Based on the Spreadsheet Discovery module of the ComplyXL Enterprise suite, this spreadsheet discovery and continuous monitoring utility can be configured to track when spreadsheets are used across any number of network servers.

It's also very efficient. The Spreadsheet Usage Monitor utility builds up a profile of spreadsheet use by asking file servers to let it know when files are accessed or saved so only information about files that are really used is ever recorded. As a consequence, there's no need to constantly scan file servers and workstations for changes to files which is expensive and slow.

Once the full scale of spreadsheet use is apparent, managers and auditors can see how and where controls need to be put in place - this is where ComplyXL comes in.

Using Spreadsheet Usage Monitor:

* Provides an inventory of spreadsheets so managers and auditors can profile spreadsheets and their use
* Build and report on the profile of spreadsheet use such as file locations, name, the action taken by a user (open, save, close) with date created or modified
* Users specify which folders are monitored, with any number of folders or subfolders included
* Can be configured to run on a desktop or continuously as a Windows service
* Different file extensions can be monitored such as .xls, .xlsx or .xlsm

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