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Fifosys Offers Cloud Based Secure Storage For Effective Back-up

Fifosys : 25 February, 2010  (New Product)
Fortress from Fifosys seeks to eliminate "random acts of storage" by operating closely with clients to provide tailored back up and storage plans using off-site data centres
The real business imperatives that should drive your policy on data backup and retrieval are minimising your data management costs and making sure you can access and recover the information you need when you need it...

How long could you manage without your business information if you lost it from your office systems?

If you're thinking that's a "how long is a piece of string" type of question, it's probably because your instinctive response, as the owner or director of a business, is "Not all information is the same". You will know that some of your historical business records have to be retained for compliance reasons and you may not look at them from one decade to the next, whereas other information - client and prospect details, cash flow forecasts, stock positions, for example - well, your people need access to those all the time ... or you simply don't have a business.

Yet, while it's "obvious" to business owners, when we talk to them, that they don't need all their business information instantly to hand all day every day, that "obvious" truth doesn't always translate into their data management and storage activities.

It's why we see so many businesses paying over the odds to back up huge volumes of data on a continuous basis, without prioritising it according to how they use it and how quickly they would need it back. It's why we hear so many business owners saying data backup is the preserve of their IT manager and all they know is that their data is backed up daily, stored "somewhere" and (hopefully) someone in the office knows how to retrieve it if needed.

And it's why so many of our clients have recently started asking for our help to transform what we call "random acts of storage" into a coherent, customised data management and retrieval policy.

Developing a data management strategy that works for your business starts with assessing and categorising the data you use and manage, identifying what you need for day-to-day operations and which files you can archive for longer or manage without for longer.

Some people have a natural 'belt-and-braces' instinct and want a copy of everything retained off-site. When you examine the true business need, however, you may find that they don't necessarily ever need to have it all back immediately should they lose access to it locally. On the other hand, we've come across people who are potentially too relaxed about the security of their business data. One client told us he wasn't that bothered because he 'assumed' his accountant would store all their accounts and tax files, his solicitor 'probably' kept copies of contracts and legal papers and his suppliers 'surely must have copies of orders from us'. Wonder if he ever checked with all those other companies - or indeed if they appreciate his reliance on their data storage policies? Such eternal optimism isn't typical of most business owners - and we'd usually recommend a slightly more pragmatic and responsible approach when it comes to taking responsibility for your own business data...

Once the key parameters are defined for all aspects of your business, these imperatives drive your backup strategy. That way, we make sure that your critical data is prioritised both for recovery and your business continuity. As we always remind every client, deciding what information should be backed up is first and foremost a business decision, not an IT option.

And at Fifosys, we don't just advise and support. Working so closely with clients in different sectors to develop tailored plans for data management, we were constantly asked to recommend appropriate product solutions and to manage the whole process. So we recently launched Fortress, an automated, Cloud-based full-service backup and recovery solution designed specifically to meet the needs of small and medium sized (SME) businesses. We see Fortress as integral to our portfolio of IT outsourcing solutions. It gives you a cost-effective, secure service to safeguard your business-critical data, with the confidence and certainty of rapid information restore if the worst happens.

Fortress is simple to install, delivered via the Cloud and stored securely in UK data centres, and manages your information through its full lifecycle from discovery, off-site backup and archiving to appropriate data destruction. Once your initial data set is backed up, only changes and additions are backed up subsequently, which dramatically reduces the volume of data sent into storage via the Cloud - and of course your continuing costs. Central to the Fortress value proposition for business is its effective compression and de-duplication technology which optimises storage space and therefore the overall cost-effectiveness of the service.

So I go back to my original question and the instinctive reaction of so many business owners: "everyone knows" that not all information is the same. So how much data are you storing? How much do you add to it and how often? How effectively is your business information categorised, prioritised and organised in relation to your backup, archiving, recovery and retrieval facilities? Are your business imperatives driving your data backup strategy - or is it the other way round?

Random acts of storage? Not if we can help it....
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